Billing/invoicing

Purchase invoices are processed electronically

Siilinjärvi municipality processes all purchase invoices electronically. We accept invoices as e-invoices.

The municipality of Siilinjärvi’s business ID is 0172718-0
The OVT ID is 0037017271801300
Our operator is CGI Suomi Oy
Broker ID 003703575029

The correct routing of the billing address ensures fast invoice processing

The billing address of Siilinjärvi municipality is:

Municipality of Siilinjärvi
**route model**
0037017271801300
P.O. BOX 5017
02066 DOCUSCAN

The route models can be found in the letter to the editor below. For the billing address, the route template will direct the invoice to the correct unit. For this reason, it is important that the route template is correctly entered in the billing address. Invoices from Rescue and Social and Health Services are routed to the North Savo Welfare Region.

If you do not have the possibility to send online invoices, you can use the free supplier portal provided by the municipality of Siilinjärvi. The supplier portal is a service where invoices are made and delivered electronically if the sender of the invoice does not have an invoicing system. The supplier portal requires registration the first time. To register as a user of the portal, please first contact ostolaskut.siilinjarvi@monetra.fi

For your first login, we recommend that you read the Supplier Portal User Guide at https://www.monetra.fi/yritys/ohjeet-laskuttajalle/

To log in to the Supplier Portal, go to https://www.laskuhotelli.fi/portaali

More information on invoice processing

Siilinjärvi Municipality’s purchase account is managed by Monetra Pohjois-Savo Oy. For more information on invoice processing, please contact the customer service of Monetra’s purchase accounting department at ostolaskut.siilinjarvi@monetra.fi. NOTE! Invoices should not be sent to this e-mail address.

No material other than invoices may be sent to billing addresses. Non-billing information is not transmitted to the different operational units. If you wish to send other material, such as advertisements and letters, they should be sent to the operating unit.

The postal address of the municipality of Siilinjärvi is:

Municipality of Siilinjärvi
P.O. BOX 5
71801 Siilinjärvi

Data content of invoices

To ensure efficient operations, invoices sent to the municipality must contain, in addition to the information required by law, information that will speed up their processing.

In addition to the information required by VAT legislation, invoices sent to Siilinjärvi Municipality must contain the information necessary for their processing. If the invoices do not contain the required information, they may be returned. Correct invoice information ensures prompt payment of invoices.

The invoice must always include the order references provided by the customer when placing the order:

• the billing address must include a route model
• the route model reference (found in the supplier letter) in the “your reference” field
• the recipient of the goods/services or the recipient of the order
• order number, if available
  NOTE! for e-invoices, the order number must be in the separate order number field.
• the online invoice must also contain the invoicing party’s OVT ID in the field provided for this purpose

Reverse charge for construction services

The municipality of Siilinjärvi applies the reverse charge of VAT on construction services as a purchaser as provided for in Section 8c of the AVL.

Pension insurance for self-employed persons, submission of YEL certificate

When registering as a supplier, please note that self-employed persons (business name, private individual) must submit a YEL certificate upon registration and annually thereafter.

If the business has been in operation for 4 months continuously, the self-employed person must take out self-employment pension insurance within 6 months. If the entrepreneurial activity is small (the annual income limit set by the pension institution), the person is not obliged to take out YEL insurance and the work is covered by the Municipal Pension Scheme (KuEL).

If the self-employed person does not have pension insurance, the municipality must pay KuEL pension contributions for the invoiced work or service. The invoice sent by the self-employed person is paid to the self-employed person in accordance with the principles for the payment of wages.

A retired entrepreneur submits a certificate of retirement. A retired person is covered by the KuEL until the end of the month in which he reaches the age of 68 and the municipality is therefore obliged to pay the employee and employer contributions to KEVA if there is no YEL certificate.

The YEL certificate, declaration of missing self-employed person’s pension cover or certificate of retirement are sent with the first invoice and annually thereafter.